Part-Time Association Coordinator

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Location: Utah-based, primarily remote

Estimated Workload: Approximately 5–7 hours per week on average, with additional project work during major events

Compensation: Starting at $20/hour, depending on experience, invoiced for services performed

Schedule: Flexible, with mutually agreed deadlines and reasonable weekday responsiveness.

Engagement: Independent contractor

 

About UCFFA

The Utah Cut Flower Farm Association is a nonprofit organization dedicated to supporting and connecting Utah's local cut flower farmers. Through educational programs, networking opportunities, industry advocacy, and events such as our annual Utah Flower Conference and Utah Flower Day, we help strengthen Utah's locally grown flower industry.

We're looking for a dependable, organized, and self-motivated individual to help coordinate the association's day-to-day operations, communications, and special projects.

 

About the Role

This position is ideal for someone who enjoys keeping projects organized, communicating with people, creating engaging content, and making sure important details don't fall through the cracks.

Our Association Coordinator works closely with the UCFFA president and volunteer board to manage ongoing responsibilities and move association initiatives forward.

We're looking for someone who can take ownership of projects, manage deadlines, follow through independently, and recognize when something needs attention, while knowing when to bring questions or decisions to the board.

Because UCFFA is a small nonprofit, priorities will vary throughout the year. Some weeks will focus primarily on member communications and recurring administrative tasks, while others will emphasize conference planning, sponsorships, or special events. The coordinator will work with the president to establish priorities and manage available hours effectively. Not all responsibilities will require attention every week.

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Key Responsibilities

Administrative Coordination

• Maintain organized project records, shared documents, and task lists.

• Track deadlines and follow up proactively on outstanding work.

• Provide an agreed weekly project-status summary.

• Keep association files and creative materials organized and accessible in UCFFA-managed accounts.

Communications & Marketing

• Develop, schedule, and manage social media content highlighting Utah flower farmers, association programs, and upcoming events.

• Create professional graphics and promotional materials using Canva.

• Assist with newsletters, email campaigns, blog posts, and website updates.

• Monitor the association's website inbox, respond to routine inquiries, and flag items requiring board attention.

• Maintain consistent, accurate messaging across association communications.

Events & Programs

• Assist with planning and promotion of the annual Utah Flower Conference, Utah Flower Day, educational programs, and other events.

• Coordinate sponsorship outreach, communications, deadlines, and follow-ups.

• Help organize event information, materials, schedules, and contacts.

• Support grant administration, including communications, application tracking, and document organization.

Membership & Certified Grower Program

• Review Certified Grower applications for completeness and compliance with established requirements.

• Communicate with applicants and refer questions or exceptions to the appropriate board members.

• Coordinate with Certified Growers to collect profiles, photographs, and information for the association website.

• Help maintain accurate member information and respond to routine membership inquiries.

 

What We're Looking For

Essential Qualifications

• Excellent organizational skills and attention to detail.

• Strong written communication and professional interpersonal skills.

• Demonstrated experience independently managing projects or ongoing responsibilities, including tracking deadlines, identifying next steps, and following through without frequent supervision.

• Proactive approach to problem-solving and follow-through.

• Comfortable working remotely with a volunteer leadership team.

• Proficiency with Google Workspace and willingness to learn additional software.

• Experience creating professional communications or promotional materials.

• Reliability, responsiveness, and good judgment about when to ask questions.

Preferred Qualifications

• Experience with Canva and social media content management.

• Event planning, sponsorship coordination, or nonprofit administration experience.

• Familiarity with website content management platforms, Wix knowledge preferred.

• Experience using project management systems.

• Background in marketing, communications, business, or a related field.

• Interest in local agriculture, horticulture, floristry, or small businesses.

We welcome applicants with a combination of professional experience, relevant coursework, and demonstrated organizational skills.

Schedule & Work Environment

The contractor will manage their own schedule while meeting agreed deadlines, maintaining timely communication, and attending occasional scheduled meetings.

Workload will generally average 5-7 hours per week, although some weeks may require additional time during conference planning and major events. Occasional in-person attendance at association events may be requested.

What Success Looks Like

We're looking for someone who will:

• Keep ongoing responsibilities moving forward without frequent reminders.

• Maintain accurate, up-to-date project information.

• Identify upcoming deadlines and proactively communicate needs.

• Produce polished, accurate communications with minimal revisions.

• Help reduce the administrative burden on volunteer board members.

• Build systems and documentation that make the association more efficient over time.

   

How to Apply

Please email your résumé and a brief cover letter outlining your relevant experience, interest in UCFFA's mission, and general weekly availability addressed to Mollie Payne at mollie@utahflowerfarms.com.

Examples of social media, marketing, event coordination, or administrative work are welcome but not required.

We're looking for someone excited to contribute to Utah's local flower industry and grow with our organization.